Planning and Assessment
After the Discovery Meeting and it is mutually agreeable to the vet practice and CBAS, we enter the Planning and Assessment phase which is a comprehensive evaluation designed to uncover opportunities for growth and improvement within your veterinary practice. This stage typically requires 2–4 hours of the owner’s time, split across multiple meetings, and involves collaboration with key personnel –often the practice manager – for insights into:
- Daily operations
- Financial systems
- Employee management
The process begins with a detailed financial and tax overview, which includes reviewing:
- Recordkeeping systems
- Tax returns
- Payroll compliance
- Accounts receivable/payable
- Loan documents
- Employee benefits
Additionally, we examine the integration between the general ledger and practice management software, assess cash flow, and analyze historical data to improve budgeting and forecasting.
A Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis and organizational chart will pinpoint areas for improvement and the structure of the practice as together we review:
- Existing workflows
- Standard Operating Procedures (SOPs)
- Team dynamics
Professional relationships with attorneys, banks, investment advisors, and insurance providers are also evaluated to ensure the practice is protected and financially optimized. Facility ownership, leasing arrangements, and tax efficiency are assessed, along with long-term planning for retirement or the sale of the practice.
This structured approach ensures owners have actionable insights and a clear strategy to build a sustainable, profitable practice while achieving personal and professional goals.
